If you are going to organize an event do not forget to calculate how much staff will be necessary to carry out an event successfully. The number of workers will be determined by the needs and characteristics of the event, as well as by the number of attendees.
In many cases, the necessary personnel will depend on the initiative and the delegation power of the organization manager. There are many roles that can be filled if the coordinator distributes the tasks in the right way.
The role of the person in charge must have a very structured work plan:
- Tasks needed to perform
- Suppliers
- Venue
- Approximate budget
- Programming and event development
- Event Promotion
There are certain roles that should not be dispensed with:
- Responsible for sponsors
- Development of timming and programming
- Administration Manager
- Supplier Manager
- Head of dissemination and promotion
- Security personnel
- Sound and lighting technicians
- Catering service
- Head of Accreditations
To organize an event it is essential to ask certain questions such as; How is the team of an organization created? What functions should each employee fulfill? What are the objectives of the event? What budget do we have?
Once you have all the points defined, you will be ready to launch your event.