Since we are starting this year we want to help you take the step to finally hold that event/show that you have always had in mind, for that reason our experts made a luxury article about the first step to carry out this goal.
Event organizers are there to plan, coordinate and respond to every detail of the event as well as being prepared to respond to any emergency situation that may arise. Of course, we must be patient if we are just starting out as this skill is only obtained with experience.
We must be aware that event logistics and event management is about the integrated planning and control of the movement of merchandise, food, transportation, equipment and personnel so that they arrive at the event location on time and in the most efficient and cost-effective way, as well as monitoring internal and external movements simultaneously… Which tells us that having a good logistics plan is very important since it is the life of the event.
WHAT DOES EVENT LOGISTICS INCLUDE?
Event logistics include managing technical support services and competently managing the flow of visitors on the day of the event. Here’s what else can be added to the list:
Venue logistics
Storage and distribution of materials / Management of deliveries and loading schedules
Personnel transportation
Asset tracking, loading, outbound logistics
How can we create our logistics plan?
To create an effective event logistics plan we must set a theme, a goal and a clear strategy for the event. With this analysis we will be very clear about who our target audience will be. Having our main idea, we will continue with a vital topic, the budget. When we have the figure of how much we have available, we will make our calculation to know how many attendees we will have and based on this, what we will supply ourselves with and thus create our program for the event.
Of course, the list of needs will vary depending on the type of event you want to hold, since holding a wedding is not the same as holding a concert with ticket sales, nor is holding a conference the same as holding a company dinner.
Expert Tip
When you finish your plan, let it sit for a few hours and go over it again. You may notice that you have omitted something. Also, always keep in mind that certain needs always arise when setting up the event that need to be covered. That’s okay, it’s normal.
Also remember to go over your plan very well the day before the event and get a good rest, as it will be an exciting day but also full of stress. For this reason, you can always leave your events in the hands of the best team at TOTALISIMO.