Summer is one of the most anticipated seasons, and with it come festivals and concerts. The reality is that despite what one might think, cancellations of performances are more frequent than we can imagine. The causes of cancellation range from meteorological circumstances to health problems of the artist.
Nobody is safe from these unforeseen events, so it is essential to have a plan b so that we can successfully solve the last minute setbacks.
The reasons for cancellation may be determined by different factors:
Incorrect communication between the client and the agency
In most events the main conflicts are due to the lack of understanding or communication between the different organizing parties and the agency. Causing in this way hinder the correct development of the event and delaying the relevant steps.
To solve this type of altercations it is important to offer the customer a cordial, personalized, close attention, empathizing at all times and offering a differential value both in our service and in the treatment we offer.
But undoubtedly, something that is essential and that we have repeated several times is the importance of determining the roles correctly in which each one has a clear role, assigning the work directly so that unforeseen events cannot arise.
Development of a planning
One of the reasons that an event goes well is the correct organization of the schedule, meeting the deadlines as planned everything will flow. Direct each step towards the marked objective and you will hardly make a mistake. Despite this, we will always encounter complicated spaces and situations.
Focusing all the appeal of an outdoor event is a serious failure. First of all you have to be realistic and know that there is always even a small chance that it is indoors. Not only must we count on rain as a risk factor, but also on wind, fog, humidity, heat or cold, as it can sometimes adversely affect the quality of the event
Whenever we evaluate activities or outdoor spaces we must consider alternatives in the interior that do not reduce the quality of the final result, otherwise it will be inevitable to remain in permanent tension until the development of this.
Always have a plan b
No one is safe from the unexpected and as soon as possible we accept it better, so we must prepare for everything that can happen and put ourselves in the worst case.
Sometimes a plan b will not be enough and it will be necessary to go to a plan c or when the point has come to cancel the event. In this case, we must also plan the action plan.
Permissions necessary for the development of the activity
Usually the problem we encounter is not with obtaining the permit or license itself, but with the fact that we do not have the necessary time to obtain it.
Time is a very important factor, never go against the clock or nerves and lack of foresight will play tricks on you.
Modifications at the last moment
Event staff must meet certain non-negotiable requirements, these are adaptability, predisposition, contingency resolution capacity and to remain constantly alert.
Something always happens and we must adapt to the customer’s last minute needs.
Technological equipment failures
Make sure everything works and that the material adapts to all devices, never trust yourself and reinforce the audiovisual equipment so you don’t risk it.
This item must always be considered in the initial budget submitted to the client, it must break down both fixed and variable expenses.
In prevention is the key to success.